When you’re applying for a job, the small details can make a big difference. And if you’re wondering how to write email for job application with attachment, you’re already on the right track.

Many hiring managers skim through hundreds of emails daily. So, crafting a neat, polite, and organized email, especially when you’re sending attachments, can set you apart from the crowd. Plus, it shows professionalism and respect for the recruiter’s time.

How to Write Email for Job Application with Attachment

1. Starting Strong: Subject Line and Greeting

Your first impression starts even before the email is opened — yep, it’s the subject line. You want it to be clear, simple, and specific. For instance, “Application for Content Writer Position – [Your Name]” is way better than “Job Application.”

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Then, move to your greeting. Avoid generic openers like “To whom it may concern.” If you know the recruiter’s name, use it! A friendly “Dear Mr. Smith” or “Hello Ms. Johnson” works wonders and sets a nice tone.

2. The Body of the Email: Keep It Short and Sweet

Alright, here’s where many people overthink. The body of the email doesn’t need to be an essay. It’s just a polite, clear note explaining why you’re reaching out and what’s attached.

Start with a quick introduction of yourself. Then mention the job role you’re applying for and refer to the attached documents. For example, you could write: “I am excited to apply for the Marketing Associate position at XYZ Company. Please find attached my resume and cover letter for your review.”

Adding a sentence about why you’re interested in the role or the company can also personalize your email without making it too lengthy.

3. The Right Way to Mention Your Attachments

It’s super important not to forget this part — you want to clearly mention your attachments! If you’re figuring out how to write email for job application with attachment, this step is crucial.

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Politely point out what you’ve attached and double-check that you’ve actually attached the files before hitting send. You could say something like, “Attached are my resume and cover letter for your consideration.” Simple, clear, and professional.

Also, name your files properly. Instead of something like “ResumeFinalNew2.pdf,” use “John_Doe_Resume.pdf.” Trust me, recruiters will appreciate it.

4. Ending on a High Note: Your Closing and Signature

Once you’ve stated your purpose and mentioned your attachments, wrap it up nicely. Thank the recruiter for their time and express your hope for a response.

You could write, “Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.”

Then, add a polite closing like “Sincerely” or “Best regards,” followed by your full name, phone number, LinkedIn profile (if relevant), and any other important contact details.

5. Common Mistakes to Avoid When Sending Applications

Even the best candidates can stumble with small mistakes. One big blunder? Forgetting to attach the file! Always double-check before sending. Another mistake is sending a messy email with typos, bad formatting, or unclear language.

Read Also: The Perfect Timing: When Is the Best Time to Send an Email for a Job?

Timing matters too. Avoid sending job applications late at night unless you schedule them to arrive during business hours. It shows professionalism and respect for the recruiter’s time.

Finally, make sure your email is addressed correctly, your attachments open easily, and your tone stays polite but confident. That’s how you nail how to write email for job application with attachment every single time.

6. Bonus Tips for Standing Out

Want to go the extra mile? Customize each email you send. Mention something specific about the company or the role that excites you. This personal touch can make a huge difference.

Also, keep your email mobile-friendly. Many recruiters check emails on their phones, so avoid big paragraphs. Stick to short, punchy sentences that are easy to read on any device.

And lastly, be patient but prepared to follow up if you don’t hear back in a week or two. Sometimes, a gentle nudge can remind busy recruiters about your application.

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FAQ

What do you write in an email with an attached application?
You should write a brief introduction, mention the position you’re applying for, highlight that your resume and/or cover letter are attached, and express appreciation for the recruiter’s time.

How do you say in an email that there is an attachment?
You can politely say, “Please find attached my resume and cover letter for your review,” or “I have attached my application documents for your consideration.”