After acing an interview, the next crucial step is providing solid references to back up your skills and experience. If a hiring manager requests references, it means you’re a strong contender for the job. But how do you craft the perfect sample email for sending references after interview?

Guide to Sending Reference Emails After an Interview

This guide will help you write a professional, engaging, and clear reference email that makes a lasting impression.

1. The Importance of Sending References Promptly

Why Employers Request References

Hiring managers use references to validate your qualifications, work ethic, and overall performance in previous roles. A well-structured reference email helps the employer gather valuable insights from your past supervisors or colleagues.

Timing is Key

Sending your references promptly after the interview shows enthusiasm and professionalism. Ideally, you should send the email within 24 to 48 hours after the employer requests them.

2. Key Components of a Reference Email

Essential Elements

A well-structured reference email should include:

• Subject Line: Clear and concise
• Greeting: Addressed to the right person
• Introduction: Briefly mention why you are sending the email
• Reference Details: Name, job title, company, and contact information of your references
• Closing Statement: Offer further assistance if needed
• Signature: Your full name and contact details

Example Subject Lines

• References for [Your Name] – [Job Title] Position
• Providing Requested References for [Your Name]
• Professional References for [Your Name] – [Company Name]

3. How to Write a Reference Email

Structuring Your Email

Subject: References for [Your Name] – [Job Title] Position

Dear [Hiring Manager’s Name],

I hope you’re doing well. Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. As requested, I have provided my references below.

Reference #1:

• Name: [Reference’s Name]
• Job Title: [Their Position]
• Company: [Their Company]
• Email: [Reference’s Email]
• Phone: [Reference’s Phone Number]

Reference #2:

• Name: [Reference’s Name]
• Job Title: [Their Position]
• Company: [Their Company]
• Email: [Reference’s Email]
• Phone: [Reference’s Phone Number]

Please let me know if you need any additional details. Looking forward to hearing from you.

Best regards,
[Your Name]
[Your Email]
[Your Phone Number]

4. Different Scenarios for Sending References

When the Employer Requests References

If the interviewer explicitly asks for references, ensure your email is professional and straightforward. Keep the tone polite and formal.

When You’re Sending References Voluntarily

If references weren’t requested but you want to strengthen your application, send a proactive email. Mention that your references are available if needed.

Example:

Dear [Hiring Manager’s Name],

I enjoyed our discussion about the [Job Title] position at [Company Name]. To assist in the hiring process, I am sharing a list of professional references who can speak to my skills and experience. Please let me know if you need any further details.

Best regards,
[Your Name]

5. Common Mistakes to Avoid

1. Sending an Unstructured Email

Ensure your email is clear and easy to read. Use bullet points for reference details.

2. Forgetting to Inform Your References

Always ask for permission before listing someone as a reference. This prevents surprises when HR contacts them.

3. Not Proofreading

Typos and grammatical errors can make you appear unprofessional. Always proofread before hitting send.

6. Sample Reference Emails for Different Situations

1. Formal Reference Email

Subject: Professional References for [Your Name]

Dear [Hiring Manager’s Name],

Thank you for considering my application for the [Job Title] position at [Company Name]. As requested, I have listed my references below.

[Reference Details]

Please let me know if you require any additional information.

Best regards,
[Your Name]

2. Follow-up Reference Email

Subject: Follow-up: References for [Your Name]

Dear [Hiring Manager’s Name],

I wanted to follow up and ensure you received the reference details I sent earlier. Please let me know if you need any further information.

Best regards,
[Your Name]

3. Proactive Reference Email

Subject: My References for the [Job Title] Position

Dear [Hiring Manager’s Name],

I enjoyed our interview for the [Job Title] position at [Company Name]. To assist in your decision-making process, I am happy to provide references who can speak to my experience and skills.

[Reference Details]

Best,
[Your Name]

Making Your Reference Email Stand Out

Writing a sample email for sending references after an interview doesn’t have to be complicated. Keep it professional, structured, and timely to leave a strong impression.

With the right approach, you can reinforce your qualifications and improve your chances of landing the job!

FAQ

What do you say in an email when sending references?

When sending references, introduce yourself, mention the job position, list your references with their contact details, and offer further assistance if needed.

How do you say references are available after an interview?

You can say, “I am happy to provide references upon request,” or proactively send an email stating, “I have included my professional references below for your convenience.”